The 4CLS Governing Council is made up of representatives from the online libraries.  It is charged with shaping policy for the use of the online system.  Attendance at Governing Council meetings is a required element of 4CLS Automation contracts. Blue Cloud Commerce Info Sheets –

• For Staff – in Word, customizable
• For Patrons – in Word, customizable

Policies

The following policies were voted upon at a Governing Council meeting:

Payment of Fines

A library may accept fines assessed by other libraries with the following parameters:

• Collect & forward lost & damage payment to owning library
• Collect & forward referral payments to billing library
• Collect & keep all other fines of any time or amount

Approved 2/19/2016

DVD Renewal (ILL)

A library may renew an ILL DVD provided that there are no outstanding holds on the item.  Approved 8/15/2014

Meeting & Minutes

2019

• February 15 – Sidney – Minutes
•           J Fine Free Schedule
•           Online Library Dos and Don’ts
• May 17 – Whitney Point – Minutes

2018

• • February 16 – Greene – Minutes
  • May 18 – Whitney Point – Minutes
  • August 17 – Johnson City – Minutes
    •   SMS Notice Contact Info Tab
    •   FCLS-Automatic Renewals
  • November 30 – Oneonta – Minutes

2017

• • • February 17, 2017 – Oxford – Minutes
    • May 19 – Whitney Point – Minutes
    • August 18 – Hartwick – Minutes
    • November 17 – Oneonta – Minutes

2016

• • • February 19, 2016- Sidney – Minutes
      • Revised policy on accepting payments:
        • Collect & forward lost & damage payment to owning library
        • Collect & forward referral payments to billing library
        • Collect & keep all other fines of any time or amount
    • May 20, 2016 – Whitney Point – Minutes
    • August 19, 2016 – Hartwick – Minutes
    • November  18, 2016 – Oneonta – Minutes

Circulation Policy Map (Excel Spreadsheet) Meetings & Minutes 2015

• • • February 20, 2015 – Endicott & Greene (videoconference) – Minutes
    • May 15 – Hartwick – Minutes
    • August 21 – Oxford – Minutes
    • November 20 – Oneonta – Minutes

2014

• • February 21, 2014 – Oxford – Minutes
  • May 9 – Greene & Endicott – Minutes – Video-Conferencing Survey Results
  • August 15 – Walton – Minutes
    • ILL DVD’s may be renewed as long as there are no holds
  • November 21 – Oneonta – Minutes