New Berlin Library Board Meeting Minutes 03-2025.docx
New Berlin Library Board Meeting Minutes
March 26, 2025
Present:
George Anderson, President
Darla Smith, Vice President
Jill Robinson, Trustee
Angelica Schmidt, Trustee
Abigail Magrath, Secretary
Donna Wells, Treasurer
Also Present:
Michelle Priola, Director
Absent:
Alan Fairbrother, Trustee
George Anderson called the meeting to order at 6:00 pm.
Darla Smith made a motion to approve the January 2025 minutes. George Anderson seconded the motion. Motion carries 6-0.
Darla Smith made a motion to approve the February and March bills. Abby Magrath seconded. Motion carries 6-0.
The board read Alan Fairbrother’s resignation letter dated 2/11/25. Donna Wells made the motion to accept the resignation letter. George Anderson seconded it. Motion carries 6-0.
Angelica Schmidt signed a resignation letter and explained she has been busy so she hasn’t been able to attend many meetings lately. Jill Robinson made the motion to accept the resignation. Donna Wells seconded the motion. Motion carries 5-0. Angelica Schmidt left the meeting after her letter was signed and accepted.
The board made the decision to reduce the size of the board from 7 to 5 members. This changes the size of the quorum from 4 to 3 members of the board. A motion was made to make these changes to the New Berlin Library Bylaws by Donna Wells. The motion was seconded by Jill Robinson. Motion carries 5-0.
Treasurer’s Report:
Donna Wells provided the board with stock updates and asked the board to approve her as the designated individual representing the New Berlin Library with all financial dealings with the stock shares of Marathon Petroleum held at ComputerShare. George Anderson made the motion. Jill Robinson seconded it. The motion carries 4-0 (Donna abstains).
Jill Robinson made a motion to approve the treasurer’s report. George Anderson seconded it. Motion carries 5-0.
Director’s Report:
Michelle updated the board on a recent grant approval that has been used restructure the YA section. Also, Michelle has written an outreach grant for an art program at Chase Nursing Home. That grant will be determined in May 2025.
Breakfast and lunch will be served through UV at the library during the summer reading program. Meals will be at 9:00 or 9:30 and 12:00 or 12:30.
A 50% down payment was paid towards the outdoor cameras. We are waiting on a schedule.
The library will host the following spring events: children’s art program (March 24), adult art program (April 7), egg hunt (April 19) and Mother’s Day Luncheon (May 10). Khalil Jade is booked for the luncheon.
The board reviewed the 2024 annual report.
There is a potential 4cls automation increase in 2026 from $7,831 to $10,801.
The last fundraising letter was written in 2022. A new one will go out this spring to frequent patrons.
The board reviewed a program policy and programming challenge form. George Anderson made the motion to approve the forms. Jill Robinson seconded the motion. The motion carries 5-0.
New business:
Jill shared with the board about an organization who collects used sneakers to recycle (Gotsnearkers.com). The organization will pay a small amount ($1-7) per pair of sneakers to the group who donates. We are going to host the collection during the New Berlin Earth Day event.
Donna made a motion to close the meeting at 6:56. George Anderson seconded it. Motion carries 5-0.